Flexible, integrated, inventory control, Point of Sale and accounting package designed for the Hawaii automotive parts & service industry. Akamai Point of Sale Hawaii POS software is the best automotive POS software choice for the management of your automotive parts & service store. Manage your inventory, sales, special orders, repair parts, and service work. It's much more than an accounting program. A fully integrated business software application that does more than manage your books - it helps manage your business!
Akamai Point of Sale Hawaii provides point of sale, inventory control and barcoding solutions for automotive stores on Oahu, Big Island, Maui, Kauai, Lanai, Molokai and Guam. Contact Akamai Point of Sale Hawaii today to learn more about what we can do for you!
You can set up Akamai Point of Sale Hawaii POS software quickly and tailor it to meet your specific needs. With access to expert support and assistance, you can have a complete retail management system up and running in no time.
Not only can the Akamai Point of Sale Hawaii POS software track all the work done for a given customer, the actual vehicle can also be recorded on the invoice, allowing a complete repair or installation history for one vehicle within a fleet of vehicles. If the customer drives onto the lot, you can find the customer name by searching for the vehicle number or plate number. In addition to just tracking the vehicle, the system will allow you to enter: serial number - make - model - year - mileage - and more.
In several states and provinces, the government now levies additional flat taxes for tires and/or batteries. Instead of having to remember to "sell" a tax item, the items can be flagged as tire taxable, or battery taxable, and these environment taxes will appear on a separate line below the sub total on the invoice and be included in the grand total. Akamai Point of Sale Hawaii POS software supports up to 8 different taxes:
Search for Tires by Size, Width and Aspect Ratio or use part numbers or description or all of the above.
The Virtual Warehouse Part Maintenance feature is designed to help alleviate the complexities that you may run into in a data load. The process works on the premis that your inventory is attached to a supplier and you want to update your inventory with the electronic price file your supplier has given you.
If the supplier is not attatched to the inventory you have in your POS software solution, this process will not work for you. It is important that you test this in training if you are going to be updating based on the supplier not being the primary supplier of that item. Whether the supplier is a primary, or alternate supplier effects how the update will run and which settings are necessary.
Your Virtual Warehouse can be loaded with inventory to allow quick price checking or quoting at Point of Sale.
The Virtual Warehouse Part Maintenance Allows you to:
For simplicity, estimates are entered in exactly the same way as regular invoices and work orders. This reduces the learning time for staff using the system. While an estimate looks very similar to an invoice or work order, it will not effect inventory on hand, customer balances, or any general ledger account. Sell a lot of tires? Quick Quotes for selling tires, all you do is simply select the tire and automatically add on the balancing, stems, tire taxes and so on.
When labour is added to an invoice, you can specify the mechanic that performed the work, the number of hours worked, and the number of hours (or mins) billed. Occasionally, the time spent and the time billed might be different, and by gathering this information, you will be able to produce mechanic productivity reports.
Akamai Point of Sale Hawaii POS software supports many different types of kits, also known as bill of materials, assemblies, or jobs. You could, for example, create a minor tune-up kit that when placed on the invoice will "explode" to show the tire, balancing, stems, and mechanics labor, complete with comments
Akamai Point of Sale Hawaii POS software is the best choice for the management of your Automotive Parts & Service store in Hawaii. Manage your inventory, sales, special orders, repair parts, and service work. It's much more than an accounting program. Akamai Point of Sale Hawaii POS software is a fully integrated business software application that does more than manage your books - it helps manage your business.
Many Automotive Parts & Service stores custom order inventory for their clients. Akamai Point of Sale Hawaii POS software will allow you to start an invoice at the point of sale, sell the inventory item and take a deposit. The system will remind you to call the supplier and order it. When it arrives, the system will remind you to set the inventory item aside for the customer, ensuring that you or your staff do not accidentally sell the item to another customer.
A Powerful and Easy to Use TouchScreen empowers your cashiers to quickly help customers.
Akamai Point of Sale Hawaii POS software supports the authorization and processing of credit cards, debit cards and gift cards.
Credit Cards, Debit Cards and Gift Cards are scanned at the POS Terminal.
The authorization information prints on the customer receipt, as does the signature line.
An optional Customer Signature Pad eliminates the need to store signatures.
Customer name and address information can readily be accepted and entered at POS or in the back office. Akamai Point of Sale Hawaii POS software maintains a customer buying history which can be viewed at POS with details of every transaction and a dollar total of purchases to date. When a customer returns to a store, verifying customer satisfaction on former purchases or intelligently suggesting new purchases has great impact. A detailed purchase history is also invaluable for controlling merchandise returns or monitoring discounts.
When creating an invoice for a new customer, you can click on the new customer button to create the customer right then and there. This is great for warranty purposes or just to increase your mailing list. Normally, you'll be searching for an existing customer. To do this, just start typing the customer name and it should appear. If you have several customers starting with the same letters, you can click on the find customer button to search for a customer using the customer search screen as used in all other areas of the program. In addition, you can edit the existing customer if you need to update the address or phone number, etc., or be able to view their purchase history to help with the current sale. For example, if they want to buy a vacuum cleaner bag and you need to know which model they purchased, you can easily access this history.
Why should a store lose customers and sales because clerks can't find an item or price? Akamai Point of Sale Hawaii POS software allows an instant view of whether an item is in stock at this store or any other location. It allows immediate lookup of the correct price of an item which may have lost its tag. The system can be used to identify and find items similar to what the customer is looking for, whether by vendor, price range, color, etc.
Akamai Point of Sale Hawaii POS software allows you to enter estimates using the customer and inventory items on file. Estimates will have no effect on the inventory on-hand, customer balances or the profit and loss statement. However, when the customer decides to make the purchase, you can convert the estimate into an invoice or work order without having to re-enter all the data.
The daily X/Z Out Report provides a summary of all the day's activity at a POS station, or for a particular clerk, or for the whole store. It totals up sales, returns, tax, shipping, and sums paid in and paid out for each tender and each credit card. It lists and totals all sums in or out for special transactions, such as Gift Certificates. It totals all line item discounts by the reasons they were given. This report reconciles the drawer easily and swiftly, and its exact breakdowns can help isolate procedural errors for correction.
Akamai Point of Sale Hawaii POS software gives you real-time inventory management through integration of all aspects of your business - Point of Sale, Accounting, and Inventory Control.
List price and ninety-eight price levels of different prices for different customers
Supports bar codes at point-of-sale, receiving and when counting-you can even print your own bar codes.
Alternate suppliers complete with part number and their price – you can find a part by supplier’s part number
Alternate parts (superseded parts)
Add extra comments, warning comments, and up-selling tips
Store a photo of the item for easy identification and for exporting to an e-commerce site
Backorders and special orders are well supported
Serial number and lot number tracking included
Manage RMA's easily and efficiently
Customer contract pricing for special instances
Our System will quickly pay for itself through reduced Inventory Shrinkage, cash flow optimization, and improved customer satisfaction by minimizing lost sales from running out of stock.
Akamai Point of Sale Hawaii's Inventory Control Software makes it easy for you to track, print out reports and always be aware of your stock levels. Akamai Point of Sale Hawaii's Inventory Control software lets you see what you sold, what you need to order and what should be left in stock.
Find inventory By part number, description, supplier, main and sub category lookup and numerous other search options
Easily see quantities in stock, committed-to work orders, layaways and quantities available to sell
First in, First Out Costing or Average Costingwith inventory reports showing a weighted average of the remaining stock.
When accounts receivable invoices are entered, they are immediately posted to the customer account and to the aged accounts receivable list. The Aged Accounts Receivable report shows you who owes you money, how much, and how long it has been outstanding in the current, 30 day, 60 day and 90 day columns.
As an option, you can reprint this report for any time back in history. This is very important as you might start invoicing in the current month, before being finished with the system in the previous month and printing that previous months report. Many of our competitors cannot print the reports for previous months even if they let you enter data for the previous months. Once you finish the entry for a month, you can print or email statements to the customer.
Maintain your company's identity by creating your own statements. You can add your logo and specify exactly where you want the fields printed. We recommend using a laser printer because of the speed and quality of the print, but if you are using an old dot matrix printer, Windward has a special setup section so that the statements can be optimized for different printers.
When payments are received, you can specify how much was paid against each invoice. This allows for better control of the system and easier reconciliation with your customers. Of course, Akamai Point of Sale Hawaii offers several shortcut keys to simply pay all the invoices in one fell swoop or to pay invoices up to a given amount.
You can enter invoices into any month in the current year or previous year, and reprint most reports for any given period. This allows you to continue invoicing first thing in the morning of a new month, even if the back office is not finished charging interest, adjusting accounts and printing statements. Many other systems require that you completely finish a month before being able to start a new month or year.
On the customer account, you can specify the credit limit for the customer, in addition to the price schedule to use, charge type, and comments. If you try to create an invoice that will put the customer over their credit limit, the system will warn you. If you do not have the security clearance to override, the invoice can not be completed until the account is paid.
Collections on outstanding debts are never fun, but Akamai Point of Sale Hawaii can make them easier. You can print an aged A/R report, complete with customer name, phone number and a list of all the outstanding invoices. Optionally, this report can be configured to only include customers with balances older than a certain number of days, such as over 60 days or 90 days so that you don't have to manually skip over the current customers.
As you call each customer, you can enter your comments into the appointment scheduler and set a date to review their file and ensure they have paid, and if not, to call them back. By keeping track of all you customer contacts, it's easier to control when to call and remind them of their past promises.
Posting vendor bills is easy. For example, when you receive inventory, the total amount of the purchase is posted to just one ledger number. The inventory being received is listed and detailed in the purchase order module, so there is no need to duplicate this information.
If you negotiate payments in installments such as 3 equal payments, Akamai Point of Sale Hawaii POS software will track those distributed due dates, remind you when you need to pay the bill, and how much to pay.
While entering accounts payable bills, the prices on the original purchase order can easily be cross-referenced to ensure they are correct and that you have received the goods.
If you are entering information from a previously handwritten check, you can do that without having to print them. Incredibly, many other systems force you to print the checks, regardless. After creating a check, you can choose to post-and-pay it, or simply batch for later payment. This lets you spend some time setting up the checks. Once you are ready, you can load the checks into the printer and then print and post the batch at one time.
In some cases, you may get a large shipment of goods from a supplier and be allowed to pay in thirds, one month at a time. Akamai Point of Sale Hawaii POS software will allow you to enter·a time payment plan, with distributed payments. This information is used with the cash requirement report to determine which bills have to be paid.
If you deal with buying groups, then you'll buy the inventory and goods from a supplier but pay the buying group. This is because to get great discounts, the buying groups often pay the bills very quickly or at least guarantee payment. When you use buying groups, you'll be able to report on all the purchases from a given supplier, even if you don't owe them any money, and be able to look at the buying group from a financial point of view to see what you owe. You can even use this technology if you purchase goods with your credit card. There, you buy from a supplier but pay Visa, Mastercard or American Express.
Akamai Point of Sale Hawaii accounting software is fully integrated. That is, when you create an invoice, the general ledger is updated immediately instead of having to run a batch process at some later time.
Batch processing was the old way of handling the ledger transactions and it had many problems. Most notably is the fact that a separate procedure is done to post the invoices, payments, bills and checks into the general ledger with lots of chances for something to go wrong. More importantly, a batch total is posted, making it very difficult to reconcile the accounts at a later date. We have seen many examples of tax auditors having to spend days or weeks looking through the paper batch reports, and nobody wants the tax police hanging around.
With Akamai Point of Sale Hawaii accounting software, each line you see on an invoice is stored as its own record in the database. When viewing the general ledger, the system views the same lines, but from a different point of view and on a different index. The result is simplicity and therefore little chance of problems. If you edit and fix an invoice, the ledger is fixed at the same time because it's the same record. This also saves a huge amount of hard drive space and backup storage requirements. And then, when the Sales Tax Police do arrive, they can view the ledger details and for each line, they will see the date, invoice number, customer name, and amount of sales tax collected. Fast, simple and error free.
By popular request, Akamai Point of Sale Hawaii has developed plugins to link with popular accounting software such as:
Additional plugins are being developed on a regular basis, Contact Akamai Point of Sale Hawaii for more details.
Contact Akamai Point of Sale Hawaii today to learn more!
Akamai Point of Sale Hawaii | 2850 Paa Street Suite 150 Honolulu, Hawaii 96819 | (808) 843-8000 Serving the Hawaii islands of Oahu, Big Island, Maui, Kauai, Lanai and Molokai Plus Guam